Code of Business Conduct
As part of our mission we are committed to the highest standards of business and ethical behavior, to fulfilling our responsibilities to the communities which we serve and to the creation of long term value for all stakeholders on a socially and environmentally sustainable basis. We are committed to the responsible sourcing of goods and services and this Supplier Code of Conduct sets out our expectations of those who provide these goods and services to the Group. This code is informed by a number of international standards and guidance documents, including the UN Guiding Principles on Business and Human Rights, the International Labor Organization’s (ILO) Declaration on Fundamental Principles and Rights at Work, the Children’s Rights and Business Principles, the Convention on the Protection of the Rights of All Migrant Workers and Members of Their Families, and the Convention on the Elimination of Discrimination Against Women.
Jabs International requires suppliers to ensure their operations comply with all applicable laws and regulations at a minimum. Furthermore, we expect that all suppliers adhere to Jabs International requirements, including the standards as laid out in this Supplier Code of Conduct.
Suppliers shall have the appropriate processes and systems in place to do so, including a means for the confidential reporting of concerns about misconduct or unethical behavior and an appropriate mechanism to remedy adverse impacts. Where issues are identified through internal reporting, whistle-blowers will be protected from any negative repercussions. Similarly, suppliers shall not tolerate threats, intimidation, physical or legal attacks against human rights defenders.
Suppliers shall cooperate with Jabs International to allow the Group, or any authorized third party, to conduct audits to verify compliance with these standards or other required certifications. In the event deficiencies are identified, the supplier will take the steps necessary within an acceptable timeframe to correct any deficiency to Jabs International’s satisfaction. Suppliers shall immediately report any concerns about compliance with legal requirements or any aspect of this code, to their designated point of contact or through our confidential reporting facility.
In keeping with our commitment to exercising appropriate standards of professionalism and ethical conduct in all business activities, Jabs International will not tolerate bribery or corruption in any form, or any acts that contravene its Anti-Bribery Policy.
Suppliers and business partners are not permitted to directly or indirectly promise, offer or provide any improper advantage to any person or entity, including officials of a government or a government-controlled entity. Jabs International’s employees are not allowed to accept any such advantage and we expect the same approach in business dealings from our business partners, suppliers and third parties.
Suppliers are expected to maintain accurate records of their activities and performance that clearly demonstrate compliance with all applicable standards, regulations and Jabs International’s requirements.
Suppliers must disclose any personal relationships, economic interest or other ties to their business held by an employee or contractor with Jabs International.
Suppliers to Jabs International shall carry out operations with care for the environment and at a minimum will comply with all applicable environmental laws and regulations.
Jabs International expects suppliers to make progressive improvements in their operations and through adoption of good operating practices, to ensure the responsible use of natural resources, cleaner production, pollution prevention and the creation of products with lower environmental impacts.
Jabs recognizes the right to water and suppliers must implement practices to ensure good water stewardship, including optimizing the use of water onsite, employing adequate wastewater or effluent controls to protect the surrounding environment and ensuring withdrawals do not adversely impact on the needs of local communities and other water users.
Suppliers are required be transparent about their raw material sourcing practices and will share upon request relevant traceability information that supports Jabs broader responsible sourcing goals.
Occupational Health & Safety
Suppliers shall ensure all employees work within safe and humane conditions, including providing adequate training and effective protective equipment to safely carry out their duties. Suppliers will also provide access to clean toilet facilities, potable water and sanitary facilities for food storage.
Facilities must be constructed and maintained in accordance with applicable laws and regulations. Accommodation, where provided, shall be clean, safe and meet the basic needs of workers while respecting their dignity. Suppliers will also ensure that there are appropriate exits, procedures and equipment in place to deal with emergency situations.
Suppliers must provide for working hours that comply with national laws and industry standards. Regular hours worked shall not typically exceed sixty hours per week, (including overtime) and workers will be provided with one day off in every seven day period.
Overtime shall be voluntary and compensated at a premium rate. All overtime related practices will be conducted in accordance with applicable laws and regulatory standards.
Suppliers shall not seek to avoid obligations to workers under labour or social security laws and regulations arising from the regular employment Suppliers shall take appropriate measures to secure and protect all confidential information related to its relationship with Jabs International and use it only for the purpose authorized under contractual agreement. This obligation shall remain in force regardless of the status of the business relationship.
Discrimination / Fair Treatment
Suppliers shall not discriminate in hiring, compensation, access to training, promotion, termination or retirement on the grounds of race, caste, religion, age, nationality, social or ethnic origin, sexual orientation, gender, gender relationship through the excessive use of fixed term contracts, labour-only contracting, subcontracting, home-working or apprenticeship schemes.
Freedom of Association and Collective Bargaining
Suppliers shall respect the rights of employees to organize and join, or refrain from joining, worker organizations and to bargain collectively. Suppliers will allow workplace access for such organizations to facilitate their representative functions.
In the absence of legal protections for the right to collective bargaining or freedom of association, suppliers will seek to engage workers through alternative lawful mechanisms that allow worker representation on workplace issues.
Suppliers must develop and implement mechanisms for resolving industrial disputes, including employee grievances, and ensure effective communication with employees and their representatives.
Suppliers are required to inform workers about their employment terms and conditions in writing and in an understandable manner before they enter into employment.
Suppliers shall ensure that their employees are fairly compensated. At a minimum, compensation must comply with all applicable wage and hour laws, or industry standards approved on the basis of collective bargaining, whichever is higher. Suppliers should aim to provide compensation for a regular work week that is sufficient to meet workers’ basic living needs and provide some discretionary income.
Deductions to wages shall only be made in accordance with applicable law or under collective agreement and all workers will be provided with clear and written details of their wages each time they are paid
Suppliers must ensure that all employees have the legal right to work and any migrant workers should be in possession of a valid work permit issued by the relevant authority.
Suppliers shall implement effective measures to protect migrant employees against any form of discrimination. Freedom of Association and Collective Bargaining.
Suppliers shall not permit the use of forced or involuntary labour of any type (i.e. forced, trafficked, bonded, indentured or involuntary prison labour) and workers shall be free to leave employment without penalty on the provision of reasonable notice.
Suppliers must ensure no fees or related costs are charged to applicants and workers for recruitment and that no monetary deposits, identity or expression, marital status, family status, pregnancy, union membership, political affiliation, disability or other legally protected class.
Supplier shall respect of the rights of women and seek to create an environment in which they can access opportunities to participate in the workplace on an equal basis.
The use of physical abuse, verbal or sexual harassment or intimidation of workers shall be prohibited by suppliers.
Suppliers shall not permit the use of child labour. No child below the age for finishing compulsory schooling, or 15 years of age (whichever is the greater) may be employed by a supplier, subject to ILO exceptions.
Where young people under the age of 18 are employed, suppliers will ensure that their work is not likely to be harmful to their health and/or development, including no working under hazardous conditions and ensuring compliance with all applicable laws.
Business Conduct Standards
As a responsible business, Jabs International sets the highest standards for the way we conduct our operations. In turn, we expect suppliers to conduct business responsibly, with integrity and transparency. Furthermore, we expect suppliers to treat all employees fairly, honestly and with respect, in full compliance with the following requirements:
Purpose and Scope
This Code of Conduct sets out the minimum standards we expect, and we encourage all suppliers to go beyond these requirements. The term ‘Supplier’ as used in this code refers to suppliers, vendors, contractors, consultants, agents and other providers of goods and services who do, or seek to do, business with Jabs International worldwide.
Protects the confidential information of the company, customers and the supplier. The Company has the access to confidential information as part of the business relationship and doesn’t share this information with anyone unless authorized to do so by customers or the supplier.
Compliance with Laws and Regulations
The Company ensures to conduct the business in accordance with high standards of ethical behavior under all applicable laws, rules, regulations and industry standards, including those relating to antitrust and competition, labour, worker health and safety, anti – bribery, freedom of association and the environment.
Bribery and Corruption
The Company ensures to comply with the anti-corruption act applicable in India, as well as all local laws dealing with bribery of government officials. The Company guides and encourages to their employees, not to have practice of giving or accepting bribery.
Business and Financial Records
The Company shall keep accurate records of all matters related to the business. This includes the proper recording of all expenses and payments and timely payment of government dues, taxes etc.